Taskade
Taskade
Taskade is an AI-powered collaborative workspace that unifies tasks, notes, mind maps, and real-time syncing with customizable templates and workflow automation for teams and individuals.
Key Features
- Real-time synchronization
- Hierarchical task management
- Collaborative workspaces
- Customizable templates
- Multiple project views (List, Board, Table, Mind Map, Org Chart, Calendar)
- Workflow automation (If–then triggers)
- Custom AI agents
- Built-in chat & video conferencing
- Mind map view
- Org chart view
What Is Taskade?
Taskade is a versatile productivity platform combining task management, note-taking, mind mapping, and project planning into a unified workspace. It offers real-time collaboration, built-in chat and video conferencing, and a variety of customizable views—list, board, table, mind map, org chart, and calendar—to fit diverse workflows.
Pros and Cons
Pros:
- Seamless Collaboration: Real-time syncing and built-in communication features keep teams aligned.
- Flexible Views: Multiple project views support different planning styles, from mind maps to org charts.
- Powerful Automation: “If this, then that” logic and AI agents automate routine tasks.
- Custom AI Agents: Build and train AI assistants for tailored workflows and content generation.
- Cross-Platform Access: Native apps on desktop, mobile, and browser ensure work continuity.
Cons:
- Pricing Premium: Pro and Teams plans cost more than many competitors.
- Learning Curve: Extensive features may overwhelm new users.
- Mobile Limitations: Some advanced desktop features like automation builder are less mature on mobile.
- Dependency on Internet: Core automation and AI functions require connectivity.
Who It’s For
Taskade is ideal for:
- Remote and distributed teams needing real-time collaboration and meeting integration.
- Project managers who require flexible views and workflow automation.
- AI enthusiasts seeking custom AI agents to augment productivity.
- Entrepreneurs and freelancers managing multiple clients and projects in one place.
- Creative teams using mind maps and org charts for brainstorming and structuring ideas.
Real-time Synchronization
Taskade provides instant updates across all devices, ensuring every team member experiences changes as they happen. Edits, comments, and task status shifts sync in milliseconds, fostering fluid collaboration without manual refreshes.
Hierarchical Task Management
Users can create nested lists and subtasks to organize work into multi-level hierarchies, enabling clear prioritization and breakdown of complex projects into manageable steps.
Collaborative Workspaces
Workspaces can be shared with team members or external collaborators, offering granular permission controls. Built-in chat and video conferencing within projects facilitate direct communication and centralized discussion.
Customizable Templates
Taskade’s template library includes dozens of starter templates—project plans, meeting agendas, to-do lists, and more—that can be fully customized to match team workflows and branding.
Multiple Project Views
Switch seamlessly between List, Board, Table, Mind Map, Org Chart, and Calendar views to visualize projects from different perspectives without recreating data. Each view supports filtering, sorting, and grouping for tailored insights.
Workflow Automation
Taskade’s automation engine uses a simple If–then logic to trigger actions (e.g., when a task is completed, send a Slack notification). Users can chain multiple triggers and actions across connected tools via Zapier, Google Sheets, and more.
Custom AI Agents
Leverage Taskade’s AI agents to automate brainstorming, content creation, and research. Agents can be trained with specific instructions and data sources, acting as dedicated assistants within projects.
Pricing
- Free Plan: Unlimited workspaces, up to 5 collaborators per workspace, core features, and basic AI usage.
- Pro Plan: $10 per user per month (billed monthly) or $8 per user per month (billed annually). Includes unlimited AI usage, advanced automation, and priority support.
- Teams Plan: $50 per team per month (billed monthly) or $40 per team per month (billed annually). Adds unlimited workspaces, enhanced security controls, and dedicated customer success.
- Enterprise: Custom pricing with SSO, advanced compliance, and on-demand onboarding.
Taskade offers a 30-day money-back guarantee on paid plans and discounts for students, nonprofits, and startups.
Verdict
Taskade delivers a comprehensive, AI-enhanced platform for structured task management, note-taking, and collaboration. Its flexible views, automation capabilities, and custom AI agents set it apart as a productivity powerhouse.
While pricing and feature depth may pose adoption barriers for simpler use cases, teams seeking an all-in-one solution with advanced automation and AI will find Taskade highly compelling.
Frequently Asked Questions about Taskade
What Is Taskade?
Taskade is a versatile productivity platform combining task management, note-taking, mind mapping, and project planning into a unified workspace. It offers real-time collaboration, built-in chat and video conferencing, and a variety of customizable views—list, board, table, mind map, org chart, and calendar—to fit diverse workflows.
Pros and Cons
Pros:
- Seamless Collaboration: Real-time syncing and built-in communication features keep teams aligned.
- Flexible Views: Multiple project views support different planning styles, from mind maps to org charts.
- Powerful Automation: “If this, then that” logic and AI agents automate routine tasks.
- Custom AI Agents: Build and train AI assistants for tailored workflows and content generation.
- Cross-Platform Access: Native apps on desktop, mobile, and browser ensure work continuity.
Cons:
- Pricing Premium: Pro and Teams plans cost more than many competitors.
- Learning Curve: Extensive features may overwhelm new users.
- Mobile Limitations: Some advanced desktop features like automation builder are less mature on mobile.
- Dependency on Internet: Core automation and AI functions require connectivity.
Who It’s For
Taskade is ideal for:
- Remote and distributed teams needing real-time collaboration and meeting integration.
- Project managers who require flexible views and workflow automation.
- AI enthusiasts seeking custom AI agents to augment productivity.
- Entrepreneurs and freelancers managing multiple clients and projects in one place.
- Creative teams using mind maps and org charts for brainstorming and structuring ideas.
Real-time Synchronization
Taskade provides instant updates across all devices, ensuring every team member experiences changes as they happen. Edits, comments, and task status shifts sync in milliseconds, fostering fluid collaboration without manual refreshes.
Hierarchical Task Management
Users can create nested lists and subtasks to organize work into multi-level hierarchies, enabling clear prioritization and breakdown of complex projects into manageable steps.
Collaborative Workspaces
Workspaces can be shared with team members or external collaborators, offering granular permission controls. Built-in chat and video conferencing within projects facilitate direct communication and centralized discussion.
Customizable Templates
Taskade’s template library includes dozens of starter templates—project plans, meeting agendas, to-do lists, and more—that can be fully customized to match team workflows and branding.
Multiple Project Views
Switch seamlessly between List, Board, Table, Mind Map, Org Chart, and Calendar views to visualize projects from different perspectives without recreating data. Each view supports filtering, sorting, and grouping for tailored insights.
Workflow Automation
Taskade’s automation engine uses a simple If–then logic to trigger actions (e.g., when a task is completed, send a Slack notification). Users can chain multiple triggers and actions across connected tools via Zapier, Google Sheets, and more.
Custom AI Agents
Leverage Taskade’s AI agents to automate brainstorming, content creation, and research. Agents can be trained with specific instructions and data sources, acting as dedicated assistants within projects.
Pricing
- Free Plan: Unlimited workspaces, up to 5 collaborators per workspace, core features, and basic AI usage.
- Pro Plan: $10 per user per month (billed monthly) or $8 per user per month (billed annually). Includes unlimited AI usage, advanced automation, and priority support.
- Teams Plan: $50 per team per month (billed monthly) or $40 per team per month (billed annually). Adds unlimited workspaces, enhanced security controls, and dedicated customer success.
- Enterprise: Custom pricing with SSO, advanced compliance, and on-demand onboarding.
Taskade offers a 30-day money-back guarantee on paid plans and discounts for students, nonprofits, and startups.
Verdict
Taskade delivers a comprehensive, AI-enhanced platform for structured task management, note-taking, and collaboration. Its flexible views, automation capabilities, and custom AI agents set it apart as a productivity powerhouse.
While pricing and feature depth may pose adoption barriers for simpler use cases, teams seeking an all-in-one solution with advanced automation and AI will find Taskade highly compelling.