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Float

Calendar & Scheduling

Cloud-based resource-management platform for effortless scheduling, capacity planning, time tracking, and budget forecasting—powered by drag-and-drop planning, real-time reporting, and 100+ app integrations.

PLATFORMS:
Web
iOS
Android
Product screenshot

Key Features

  • Resource & Project Scheduling
  • Capacity & Time-off Management
  • Built-in Time Tracking
  • Project Budgets & Margin Tracking
  • Drag-and-Drop Planner
  • Placeholder Resources
  • Skills & Tags Filtering
  • Real-Time Reporting & Forecasts
  • Approvals & Permissions
  • Public Holiday & Calendar Sync
  • Workflow Automations & API
  • Mobile Schedule & Timesheets

What is Float?

Float is a resource-management and capacity-planning tool used by more than 4,000 teams—including Deloitte Digital, Ogilvy, and Atlassian—to assign work, monitor utilization, and keep projects profitable. Its intuitive drag-and-drop timeline shows who’s doing what and when, while real-time reports compare scheduled versus actual hours to surface budget risks early. With mobile apps for on-the-go updates and 100+ integrations, Float centralizes people, projects, and time in a single live schedule.

Pros and Cons

Pros

  • Clean, lightning-fast UI with true drag-and-drop scheduling
  • Capacity bar instantly highlights over- or under-allocation
  • Built-in time tracking feeds actuals back to the schedule for variance analysis
  • Unlimited project scoping and placeholder roles for future planning
  • Robust integrations with calendars, PM tools, and automation platforms

Cons

  • Large datasets (>1,000 resources) may need Enterprise tier for optimal performance
  • Native reporting is solid but lacks deep custom BI without exporting
  • Mobile app focuses on viewing and logging time—admin functions remain web-only
  • Per-seat pricing can rise quickly for very large organizations

Who It’s For

  • Agencies & Consultancies balancing billable utilization and project margins
  • In-house Creative & Product Teams coordinating designers, developers, and marketers
  • Professional-Services PMOs forecasting capacity and hiring needs across portfolios
  • Remote & Hybrid Teams needing a live, centralized schedule accessible anywhere

Resource & Project Scheduling

Drag tasks onto the timeline, split or extend them in one motion, and snap-assign to any person or placeholder. Color-coding, tags, and phases give instant project clarity.

Capacity & Time-off Management

Set custom work hours, public holidays, and PTO policies per region. Capacity bars surface available hours, while time-off requests block out availability automatically.

Built-in Time Tracking

Pro and Enterprise users log actual hours from desktop or mobile. Auto-suggestions pre-fill timesheets based on the schedule, and approvals ensure accuracy before export.

Project Budgets & Margin Tracking

Assign cost and bill rates, monitor spend in real time, and receive alerts as budgets hit thresholds. Margin insights help agencies keep client work profitable.

Placeholder Resources

Use temporary roles (e.g., “Future UX Designer”) to reserve capacity before hiring. Convert placeholders to real people later without losing scheduled work.

Real-Time Reporting & Forecasts

Interactive dashboards show utilization, over-allocation, billable vs. non-billable mix, and budget burn. Export CSV or sync to BI tools via API.

Workflow Automations & API

Native calendar sync keeps Google and Outlook events in view. Zapier and Make connect Float to 7,000+ apps, while the REST API and webhooks power custom workflows.

Pricing (USD — billed annually)

  • Starter
  • $7 per user per month
  • Best for teams ≤30
  • Includes:
  • Resource scheduling
  • Capacity & PTO tracking
  • Unlimited projects
  • Real-time reports
  • Pro
  • $12 per user per month
  • Best for growing teams
  • Includes everything in Starter, plus:
  • Built-in time tracking
  • Approvals
  • SSO (SAML)
  • Integrations (Slack, Teams, Jira)
  • Workflow automation
  • Enterprise
  • Custom quote
  • Best for 1000+ users or compliance-heavy organizations
  • Includes everything in Pro, plus:
  • Advanced security (SCIM, audit logs)
  • Custom data retention
  • Dedicated CSM
  • Tailored SLAs

30-day free trial - Cancel anytime - Additional placeholders beyond plan allotments priced at the per-user rate.

Verdict

Float excels at turning complex resourcing into a clear, real-time schedule that anyone can understand. Its blend of drag-and-drop planning, capacity insights, and time tracking gives managers the data they need to staff projects confidently and keep margins healthy. While deeper analytics may require exports and very large teams will look to Enterprise pricing, Float remains the go-to choice for agencies and professional-service teams seeking a fast, user-friendly resource-management platform.

Frequently Asked Questions about Float