Toggl Track

What is Toggl Track?

Toggl Track is a versatile time-tracking tool that helps users record hours effortlessly via a desktop or mobile timer, manual inputs, or automated detection. Designed for freelancers, agencies, and enterprises, it syncs data in real time, provides offline support, and delivers rich analytics to optimize productivity and profitability.

Pros and Cons

Pros:

• Extremely easy to use with one-click tracking and quick manual entries
• Cross-platform support ensures time is captured anywhere, anytime
• Powerful reporting with customizable filters, charts, and exports
• Offline mode and idle detection maintain data accuracy without connectivity
• Flexible integrations connect time data to 100+ tools and custom workflows

Cons:

• Budgeting and scheduling features are basic compared to dedicated tools
• Premium features (e.g., billable rates, time rounding) require paid plans
• No built-in payroll or invoicing—requires external tools for billing
• Pomodoro mode and idle detection can generate false prompts for some workflows

Who It’s For

• Freelancers & Consultants tracking billable hours across multiple clients
• Agencies & Creative Teams measuring project time and optimizing utilization
• Remote & Hybrid Workers needing seamless cross-device tracking and offline support
• Managers & Executives analyzing team productivity and project profitability
• Productivity Enthusiasts using Pomodoro and automated suggestions to stay focused

One-Click Timer

Start and stop time entries with a single click on the web, desktop, or mobile apps. Quick-add shortcuts allow adding project, client, and tags on the fly.

Manual Time Entry

Log hours retroactively via manual entries or convert calendar events into time entries. Use @project and #tags syntax for fast categorization.

Idle Detection & Reminders

Receive notifications when the app detects inactivity, and choose to discard or attribute “idle” time. Set recurring reminders to start or stop the timer and maintain consistent tracking habits.

Calendar Integration

Link Google or Outlook calendars to view events alongside time entries. Convert calendar events into time entries in one tap for seamless logging of meetings and appointments.

Offline Tracking

Continue timing tasks without internet access. Data syncs automatically once connectivity is restored, ensuring no work time is lost.

Timeline Activity Log

Enable background tracking to log active apps and websites for more accurate time suggestions. Users choose which activities to convert into time entries, preserving privacy.

Pomodoro Mode

Use built-in Pomodoro sessions—25-minute focus blocks with break reminders—to boost productivity and combat burnout.

Project & Task Management

Organize time entries under clients, projects, and tasks. Set hourly rates and budgets at the project level to monitor billability and budget consumption.

Billable Rates & Budget Alerts

Apply custom billable rates per user, project, or client. Receive alerts when project budgets or time estimates are nearing limits, helping prevent overruns.

Detailed Reporting & Exports

Generate prebuilt and custom reports—Summary, Detailed, Weekly, and Timeline views. Filter by user, project, tag, client, date range, and export to CSV, PDF, or Excel for invoicing and analysis.

Pricing

• Free: Unlimited time tracking for up to 5 users, basic reporting, 1 project dashboard, calendar integration.
• Starter ($10/user/month): Unlimited users, unlimited projects, billable rates, time rounding, CSV/Excel exports, reminders, Pomodoro mode.
• Premium ($20/user/month): All Starter features plus project budgets, alerts, team dashboard, scheduled reporting, admin controls.
• Enterprise (Custom): Includes SAML SSO, advanced security, priority support, dedicated CSM, onboarding, and audit logs.

All paid plans include a 30-day free trial and annual discounts.

Verdict

Toggl Track excels at simple, reliable time tracking with cross-platform consistency and powerful reporting. Its intuitive UI and flexible integrations make it a top choice for teams of all sizes. While it lacks advanced scheduling and payroll features, its core time-tracking capabilities combined with offline support and budget alerts provide exceptional value for optimizing productivity and profitability.